Ghosts of War Permafrost

Policy and Procedure - Revised 4-20-2009

General Information

When in game, we expect all members and recruits to represent us in a positive manner. We are a Need Before Greed, DKP guild. Official guild raids are held from 7:30pm - 11:30pm Eastern on Sunday, Monday, Tuesday, and Thursday. All members are expected to have at least 70% raid attendance, and give their best efforts on raids. We use Ventrilo during raids, and require all members to be able to at least listen, but key roles must also have a microphone to communicate. We are a guild of adults who do joke around quite a bit, if you are easily offended by foul language or the occasional off color joke, this is not the guild for you. Rules are subject to change, with notification, at the guild leadership's discretion. Reasonable efforts will be made to include guild members in discussions of policy changes, but guild leadership reserves the right to make changes as needed for the good of the guild. Minor changes to the policy will more than likely not inolve the members, but big, sweeping changes will be done in a separate board, and the change will be made if it is voted on my 2/3 of the current members and officers. We do not allow alts in other guilds without leadership's permission. If you leave the guild for any reason, your DKP and raid attendance are reset to 0.

Applicants and Recruits

Recruitment Requirements

The character seeking membership must be the your main, or the character you plan on playing as your main in the guild. You must be at least 18 years old or show the maturity of an adult. Being guildless helps, because we can't tag you as a recruit otherwise. Unless the officer core and web site officer leave before the hosting contract is up, the official language of the guild is English, so understanding it helps, and speaking it does too if your in a vital raid role. Your character must be at least level 80 with at least 140 Alternate Advancement points. Last but not least, if the officers, or even another member spots your application on another guild website, after some investigation, you will be removed.

Recruitment Period

The recruitment period begins with a posted app and lasts 2 weeks or so once you are tagged as a recruit. During your recruitment period, you will earn dkp for each raid you attend. You are expected to make as many raids as you possibly can, so that the members can make an informed decision, and he officers can work with you on your weak points. You should never take offense when an officer or another member offers advice, as we are just trying to help make you better.

At the end of the 2 week period an approval poll will be posted. If a recruit gets 70% of the members that voted to say YES, they should be in the guild, then they will be promoted to member. If a recruit gets 70% NO votes, then they are deguilded. Anything between the two is a 1 week extension If your application is extended, it is YOUR responsibility to find out why from an officer. At the end of the 1 week, a 2nd poll will be put up. you MUST get 70% or more yes votes to get into the guild.

Raids and Attendance

Attendance

We understand and want members to have a life beyond EQ2, which is why we only raid four nights a week. We usually take a short break every hour on the half hour. The raid leader will let you know when and if we are going to take a break. Members should not go afk at any other time during a raid except for emergencies. If you know you be unable to make a raid, you must post an MIA as soon as possible before raid time. Please do so in the appropriate board. Sitting will not affect members' attendance record, unless they abuse this priviledge

We take Unposted MIAs Seriously

After your first unposted MIA, you will receive a warning.

After your second unposted MIA, you will lose a weeks worth of DKP (400). If the Unposted MIA policy is repeatedly abused, this will become your first step.

After your third, you will be placed on Non-raid status until you can post your MIAs for 2 weeks or you make your raids for 2 weeks. you will also lose a large amount of DKP.

We understand that life happens and if something happens, let the officers or another member know ASAP.

Raid Readiness

All members and recruits are expected to be at the zone in, or in the guild hall 15 minutes before the raid, or have their characters parked in the guild hall if they know they'll be late You should always haveenough food and drink for the entire raid. The conjurors and necromancers aren't here because you're too lazy to bring drinks and the healers because of your lack of food. All of your gear needs to be at 100%, including backup and resist gear. You should enough coin to cover repairs including the possibility of multiple repair bots, because learning new mobs and sometimes even old mobs takes a few deaths. Last but not least, you should have the ability to become invisible or stealth. You never know when you will need it to get through part of a zone.

Raid Forming

It is up to the raid leaders who raids when. The raid leaders and officers will form the raid based on several criteria. The most important being the best raid makeup possible for the zone. If an alt of a needed class over a member of an unneeded class that can fill that spot, they will usually get it. If an alt is needed for a specific situation, a member or recruit will have to sit temporarily. If a recruit appears to fill any spot better than a member than the recruit will take the spot. If you suck and another player does an amazing job, they will be put in. If you can't stay the entire raid, or need to be late, chances are you won't be invited, but check first. The availability of a Call may change that. If you need a quest update (including a mythical update on a main or alt), the raid leaders will do their best to get you in. If your alt is too much of a burden you will be asked to camp to your main or camp out completely.

Ventrilo During Raids

We understand and appreciate people like to give input, however rambling on Vent during a raid too often leads to confusion, miscomprehensions and lost battles. Only the Raid Leader or person designated by the raid leader may make calls during the raid. This includes but is not limited to calls for the raid to wipe, heals to certain people, feigns, etc. It is imperative that we do not clog vent with random chat during battle and when raid commands are being given as this leads to frustration, confusion and needless wipes. If an officer or raid leader at any time asks to quiet vent, please comply immediately. We are not trying to tell people they can't have fun and talk. There is simply a time and place for it to be done.

Learning a new/changed mob

While learning a new mob, we need everyone to keep vent clear. If you have something to add before we open vent to everyone, send an officer a tell. If you need to communicate with your group, or other members of the raid, there are various tools available in game and on ventrilo. We will get several pulls on the new mob so that everyone in raid can get as much information as possible. We then will have the entire raid discuss what they see and give opinions. Next, Raid Leader and officers will take over to perfect the strategy at which time the chatter will stop. We do not need multiple people in vent giving multiple strategies on how to do an encounter at this point, especially mid-fight. Finally the Raid Leader will explain what needs to be done and everyone is expected to give 100% to execute the strategy. New mobs may have a steep learning curve to defeat. This strategy may be repeated for pros and cons instead of trying to change everything after a few wipes.

Non-Raid Status and Guild Removal

Members are mainly placed on non-raid status and/or booted from the guild for, but not limited to: selling tradeable loot bid on with DKP such as but not limited to transmutables, extended MIAs, unposted MIAs, behavior causing negative reputation to GoW, dropping below 70% raid attendance without first talking to the officers about a possible issue, last but not least, at the discretion of the leaders, officers, and raid leaders.

An officer, raid leader, or guild leader will not boot you from the guild just because they feel like it, unless your name is Itama. You have more than likely done something to upset the officer core to have this happen, such as constantly mess up during a raid.

To be removed from Non-Raid Status a member must fulfill the required time and penalty (if any), as well as sustaining no infractions during the non-raiding period. While on Non-Raid Status, members may build raid attendance, but not earn DKP until a new approval poll is posted for your return to raid status. Loot Priority for non-Raid status members is below alts, people sitting, and recruits. We may or may not place the member in the alt guild.

DKP, Loot, Bids, and Guild Splits

DKP

Members and recruits in raid and sitting earn 25 points of DKP per raid hour unless otherwise noted DKP is awarded at the DKP officer and raid leader's discretion for non-manditory raids including, but not limited to cancelled and contested raids. Should anyone leave the guild for any reason other than an extended MIA, or the Itama rule, their DKP will be reset to 0 Members who fail to update their extended MIAs every 30 days will have their DKP reset to 0 At times you may lose DKP. This will happen if you mess up during a raid If you are not in raid at the time a contested x4 raid starts and there are less than 24 people on, or a contested x2 and less than 12 people are on and dkp is awarded, you will not be given dkp for that raid.

DKP for Sitting

Camp your main and any alts at the entrance of the current raid zone (preferred), or be able to get your main character to the raid zone within 5 Minutes. You will receive DKP for sitting as long as you don't abuse the sitting policy. and you can be reached if needed, by, but not limited to another guild member letting you know we need you, phone, text message, ventrilo, the station launcher friends network, or in EQ2 or another SoE game on the universal chat system (such as EQ or Vanguard), on a character that we can reach. If you are not in the zone within 5 minutes, you will lose your DKP and raid attendance for the night.

Loot

If TRADEABLE LOOT drops, all members including those who are sitting can bid it on. An officer will loot the item so that stats are linked in guild chat. If you win, see the Officer after the raid to receive your item. Items purchased with DKP or from the guild bank are NOT to be sold, traded or given away to anyone other than the member's own guilded alt(s). Attempting to do so will result in the member's DKP being set to zero for the first attempt and GUILD REMOVAL for the second. If the raid leader has specifically asked an alt to be on a raid, the alt may bid on any loot that may drop based on NBG policies. Bidding is done from and based on the main's DKP pool. If you ask to bring your alt instead of your main on a raid and the raid leader permits it, you will fall into the recruit order of the bidding process, but if you are asked to 2-box a character on a raid you may bid freely for both of those characters, as they were needed on raid to help acquire our goal.

Bid Proceedure

We start bids with a link in a designated channel (usually guild) or with the loot being named over Ventrilo. Once the item being bid has been announced, anybody that can use it may bid in increments of 25. The first bid in guild chat is the official bid, if bids are duplicated, the second bidder may raise their bid or pass. after a few seconds or so, Second Call will be called, at which point you only have a few more seconds to get a bid in if you plan on bidding.

We use an open bid system in which bids are given auction style in increments of 25 in guild chat (/GU). The Bid Proceedure is as follows:
1: An item is mentioned or linked, and the bid starts
2: Second call, you better get your bids in!
3: Last call: no new bidders may be made from the current priority tier. If no one is in the bid the next tier starts.

Loot Priority

Guild Splits

On the last thursday of each month, unless there is a major holiday or expansion launch coming, at which time a new date will be chosen, between ²/₃ and ³/₄ of the coin in bank 4 will be split amongst the guild based on Raid Attendance You must have at least 70% raid attendance to receive a guild split, although some exceptions apply. The guild split is tiered starting at 70% and going up every 10%. The guild split is calculated based on the split factor found on each member's GoWDKP page below their raid attendance but above their raid attendance percent. Between 70 and 79 percent receives a 0.5 Between 80 and 80 receives a 2.5 Above 90 receives a 4.5 The sum of everyones split factor is taken and divided by the guild bank funds that we want to split We multiply the new number by each members split factor and we get their guild split!

Guild Leadership

Guild leaders, officers and managers are here to maintain the guild, run the guild raids and move the guild forward. Please do not take offense or argue with the leadership should you be corrected or are simply told to do something different. Current guild leaders, officers and managers may be contacted at any time with your questions, comments and concerns. At any time, if the officers feel that another officer or leader is not doing their job a poll will be posted in the officer foorum for demotion of that person.